Referencing for Productivity

Referencing seems like a big complex topic, but referencing can be easy to use, and can be very productive if you understand it. I often use referencing to bring in PDF files from consultants or for large areas of text. In simple terms, referencing is when you link external files to your current Vectorworks file.

Referencing the structural engineer's drawings is useful when the drawings might change. When you import PDF drawings, you have the option to reference the PDF. Choosing the reference option allows you to quickly update the structural drawings when they are updated.




This month the Vector-workout Subscription will be looking at this topic. I'm in the middle of writing the manual for the subscribers.

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044-2012 Conceptual Modeling in Vectorworks

New Kindle manual for Vectorworks available

Vectorworks is extremely good at creating conceptual models, especially for urban designs. Vectorworks allows you to import a plan of a city (using Shapefiles) then quickly build the 3D parts of the city for you to check your urban design against. You can then add a sun to create solar animations, fly around your design, and so on.

3D Modeling in Vectorworks is a lot of fun, and it is extremely productive if you apply the basic tools and techniques we covered in 027-2012 Introduction to 3D Modeling (http://www.amazon.com/dp/B007JCUTTY). Some people use other software to create conceptual models, but I believe that Vectorworks has powerful techniques for this as well.

SST_1205 Creating a Conceptual Model in Vectorworks - Now Online

Vectorworks is really good at creating a conceptual model, especially for urban design. Vectorworks allows you to import a plan of a city (using shape files) then quickly build the 3D parts of the city for you to check your urban design against.

You can put in a sun, create solar animations, fly around your design, and so on.


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Vector-workout Subscription June Sessions

Referencing is where you link your current file to another Vectorworks file, image file, or PDF file. You use referencing to bring in the information you want, allowing you to split the workload with other people. It is also a good way to keep consultants work separate from yours.



Many people do not understand referencing, but it is very useful. The other day I taught a client to use referencing to link a survey file and a shape file from two different sources. Not only did the two files have origins, but for some reason, they had been rotated. Using a reference allows the client to import more shape files and see the information on the survey file accurately.

Other clients need to have more than one person working on a project. Referencing is how you do that.



There are four sessions for subscribers, at different times to suit different time zones, but the sessions all cover the same information, so you only need to attend one session.



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Penultimate

I have been using a great app on my iPad lately called penultimate. It allows you to create several notebooks, and you can see a thumbnail of the plast page you viewed. I have tried a few handwriting programs on the iPad, and this is my favourite.



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Purge... (delete unused objects) in Vectorworks

In earlier versions of Vectorworks there was a command called Purge Unused Objects... In later versions of Vectorworks this command has been replaced with a new Purge… command.
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SHORT SHARP TRAINING (monthly) 1203 Creating a Landscape Budget Plan in Vectorworks

If you use the correct techniques, it can be very quick to create a landscape budget. One of the nice things about Vectorworks is that if you create a landscape budget in one file you can then save this to your user folder and have it available on every project after that.
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Also available as a Kindle manual.More information...

Extended Podcasts Movies for Vectorworks now on line

Each month we have Special Interest Group meetings for BIM and Landmark,  and each session is recorded. These movies are a great way to catch up on the Vectorworks training. The movies record interactive online sessions. The sessions often have several people interacting to discuss a particular topic.

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SHORT SHARP TRAINING (monthly) issue 1202 Introduction to 3D Modeling in Vectorworks

The manual for Short Sharp Training issue 1202 is now online. The topic is Introduction to 3D Modeling in Vectorworks.

Vectorworks has several ways to work in 3D, but there are some basic principles that you have to understand.

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SHORT SHARP TRAINING (monthly) issue 1201 Setting up Layers in Vectorworks

The manual for Short Sharp Training issue 1201 is now online. The topic is  Setting up Layers in Vectorworks.

Setting up your layers correctly is essential if you want to use Vectorworks for BIM.

Vectorworks 2012 has a new organizing concept called Stories which will require you to think carefully about how you organise your project into layers and stories.

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Using Evernote

I use a program called Evernote. This is a great little program. I use it to collect together notes. For example when I am teaching my online webinars, users quite often suggest things that would be useful. 

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Simplifying Polygons in Vectorworks

One of the tools I use a lot is the polygon from inner boundary. But when I use imported polygons, they often have thousands of vertices. With so many vertices the polygon from in a boundary works very slowly because it has so much to calculate.

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I'm Constantly Surprised by Vectorworks

I'm constantly surprised at what Vectorworks is able to achieve. There seems to be nothing that Vectorworks cannot do. A few months ago i blogged about a case study that Nemetschek Vectorworks had produced on one of my clients (icebreaker). They have really taken to Vectorworks (and my training) and completely changed the way that they do business. 

This month I was asked by a client to build a special tool that would take site measurements and convert them into a Vectorworks drawing. Without this tool it takes between five and ten minutes to draw the cross-section, then you have to double-check the drawing. 

With this tool, it takes seconds. More importantly, the tool removes the possibility of drawing error. When you consider that there might be between four and six sections on each project, this tool saves between thirty and sixty minutes on every project. This is a huge saving. 

I have been teaching some users how to use Vectorworks for urban design (and this will be the basis of the May 2012 Short Sharp webinars). Vectorworks allows you to import the kerbs and building lines from GIS (there are websites for this) and use these files to create a city map. There is a really cool command in Vectorworks that will use the GIS building height data to automatically extrude all the buildings. This command has so many uses for commercial architecture and urban design, it can do much more than just extruding information. 

I have been to a major client to see how I can migrate them from 2D drafting to modeling and using the model to extract the plans, sections and elevations. This shouldn't be amazing, but many clients of not work this way, nor do they understand how to make this work. When they are shown it is amazing for them to have so much drawing work automatically generated. 

Having the model information generate the drawings has a more important feature, reducing the risk of the drawings being wrong. I have a client that has several people working each project. Using modeling techniques and Referencing, they can ensure that the errors in the drawings are kept to a minimum. All they needed was a little help. 

iPhone or Android phone?

I have bought an Android phone to test some of the apps that I use on my iPhone. So far, I have found that several of the iphone apps I like to use are available on the Android phone, so it looks (on the face of it) that you could choose the iphone or an Android phone. There is more to it than that, but for what I paid for the phone, it does a lot.

This is the phone I bought. It was on sale recently for $189NZ ($155US) for an unlocked phone. It runs Android 2.3, which I thought is better than Android 2.2. 

I have an Android Tablet running 2.2 and i do not like it al all. This phone is another story, it works well. 

The Android market allows you to find and download thousands of apps. I found I could quickly locate all the apps that I was used to using on my iPhone. These apps (Kindle, Skype, Evernote and Dropbox) are indispensable for my work, and to be able to download them to my cheap smart phone means I could  run my business, even if I lost my other phone. 

I have had arguments with people that say the Apple ecosystem (Mac/iPad/iPhone/iCloud) is a closed system, and does not play with others, whereas the Android ecosystem is an open system. That is not quiet true. Calendar, Contacts, emails, photos, and a lot more sync well using the Apple system, but if want to use Apple for your emails and Google for the calendar, you can do that. I find with the Android phone, it like to work with Google and nothing else. If anything, it is more of a closed system than the Apple way, but if you use gmai, google calendar and google+ you will be happy with an android phone.

This phone has voice search, and voice dictation built in.

Special Interest Groups for Focused Vectorworks Training

A few months ago, archoncad changed the structure for the subscription meetings to have workshop meetings one week, with special-interest group meetings the following week.

Each month, we have a series of workshop meetings. These meetings follow the structure of the PDF manual closely, but still allow time for Q&A based on the workshop topic. These are working extremely well, allowing users to question topics from the workshop (following along the PDF manual) or ask questions when more clarification is required.  the PDF manual has links to movies. This allows the user to read the manual, click on the link and watch a movie that covers that part of the manual.

Unlike the workshop meetings, the special-interest group meetings do not have a PDF manual, therefore we not limited to the topic. This allows users to choose the topic for the meeting, allowing them to focus on the most important areas of Vectorworks that they need to resolve. Users are responding well to these special interest groups. They are enjoying the ability to ask questions on a range of topics, but focused on their industry group.  These sessions are recorded, allowing users that were unable to attend to still learn from the sessions. After each special interest group session, I get several users sending me e-mails or messages, telling me how much they got out of the session, such as this email.

What is the Value of Free Information?

I was reading a blog recently about the value of free things. I thought this was an interesting blog because the questions the concept of free and whether we should give away free information.

A few years ago, I used to give away a lot of information on my free blog. In fact,I used to provide about 10% of the paid manual for free.  When the manuals were 10 or 15 pages long,this ended up with a blog about a page long.  When the manuals were much longer, say, 40 or 50 pages long, this ended up with a blog four or five pages long.  I am sure they felt that I was giving away all the information that I had.  In reality, I was only giving away about 5 or 10%. So the question was, " how much do the readers value this free information?"

If you are disappointed with the amount of free information I give away, I understand.  However, the information I have is valuable.  Since that information has a value, I feel justified in giving away a very small amount for free, but allowing users to subscribe to a service that has all the information for a small charge.


My feeling, is that if you pay nothing for  information, it is probably worth what you paid for. I often give information freely on the Vectorworks tech board and on the Vectorworks e-mail list. Recently, a user posted a question on the Vectorworks e-mail list. Only part of the information was given. The user then complained that the free information he received back was somehow substandard. Had the user posted the complete and full information we needed, I certainly could have given a better answer. However, what surprised me, was that the user complained that the free information should have been better. This has caused me to rethink my contributions to these areas.

There is a theory that says information should be freely given to anyone who needs it. The challenge I see with this, is that it does take me time to give that information to another person, and also took me time to learn that information. That means this information was not acquired freely, so why should it be given freely?

Introduction to 3D Modeling in Vectorworks 2012 [Kindle Edition]

I have just completed my new Kindle book: 027-2012 Introduction to 3D Modeling (Short Sharp Manuals) [Kindle Edition]. This Kindle ebook is based on the Vector-workout Subscription manual for February 2012. 


Extract:
In Vectorworks you can use different ways to create 3D work, but for all of them there are basic principles that you have to understand. Working planes are the basis to start a 3D object, whilst extrusions are the primary tool to create a 3D object. Once you understand this it all gets much easier.


You can find more information about this ebook at the Kindle Store.

Repetition is Important When Learning Vectorworks

Prior to running my Vectorworks courses online, I used to run them in a classroom. At the time it seemed like the best thing that I could do. I was aware at the time that repetition was important, and the way the courses were structured, it allowed time for the attendees to practice, while I would circulate the room, helping any users that were struggling.

For a long time this worked well. I did notice though, that after a few days of training, the users could follow instructions, but the instructions were not sinking in. The users could not remember the instructions they had been give ten minutes ago. One user said to me that he was suffering from "brain-fade".

I know that the human attention span is 60-90 minutes. After this, it is hard to keep concentrating. So, stopping my lessons for a break every 90 minutes would be the answer, but the feed back from the users was that they want to learn, and they do not want too many breaks in the day.

When I was able to use online training with GoToMeeting, it gave me the change to completely I change my training system. I was able to shorten the lessons to 60-90 minutes, and I was able to get users to practice at least once a day. This has had a huge impact to the success of the course. I am now finding that when users have completed the course, they are able to retain more information, and understand more about the concepts in the course.

I have recently started reading a book called Smart Thinking: How to Think Big, Innovate and Outperform Your Rivals [Kindle Edition] by Art Markman. This is a great book and it sets out how the brain works and how we learn. And, repetition is vital to learning. It turns out that the brain likes to work on auto-pilot as much as possible. For example, if you learn the keyboard shortcut for the Selection tool (x) then every time you need it, you can hit the x key without thinking about it. This will make it easier to use Vectorworks, and it makes it easier on your brain, because it doesn't have to think too much. Repeating exercises allows the brain to remember the instructions and understand them.

It appears from reading this book, that the online structure for the course has a big advantage. Each session is short, just 60 mins. The user then has at least two days before the next session, allowing time for repetition. The user can put in as much effort as they want, and every time they repeat the lesson, they get better at it. This allows the user to build their skill incrementally, building each session on the foundations of the last one.

Upskill yourself, join a course now.

Happy Vectorworks User says "Wow!" About Subscription...

All of my subscribers are happy with the Vector-workout Subscription service. It is the best way to get productive with Vectorworks, but this email arrived the other day from a subscriber who wanted others to know how valuable the service is. This is an unsolicited recommendation...

Jonathan;

Just a note to follow up on my last post regarding ideas for the subscription groups and the Landmark Special Interest Group.  I’m not including any additional topics exactly, but I wanted to add a few points:

1.       I think the online subscription group works very well for a lot of Vectorworks users at all levels of experience and expertise, but especially in my case where I’m switching from hand drafting and had very little real-world CAD experience.  I think a multi-pronged approach to learning is critical, but I wish I had included the subscription service right away, since I would be much further along now.  Here’s the thing:  There’s a huge amount of information to sort through just to get started.  Prioritizing what to focus on, then working with the program enough to start learning even a fraction of its full potential is a daunting task.    I did work through the Getting Started guide for Landmark 2010 and followed that up with your Landmark Manual which was a good start and did point me in the right direction.  I also attended the various official Vectorworks webinars as I could which were also helpful.  But for me your subscription service has proven critical on an entirely different level.  Here are some things I’ve appreciated:

• You emphasize Workflow and Productivity in your live sessions, and this overall philosophy is reflected consistently across all your training materials.   This is nearly impossible to convey in a help menu.
• On a similar theme, you share learning tools  that help organize Vectorworks concepts and put them into perspective.  For example, your 3 rules for managing classes to control visibility, graphic style or to schedule information; your 4 rules for layers;  or your analogy of a group as a container object.  I think you should collect these together and have Vectorworks publish them as an expansion of the “cheat sheet” they already provide on keyboard shortcuts. 
• The sessions are truly interactive, giving the group members a chance to ask questions and clarify things in real time as your presenting them. 
• It’s usually equally as valuable to me when someone else in the group asks a question, because It’s usually one I also need answered, or more likely, one I never thought to ask. 
• You clearly work hard to stay current in the latest Vectorworks Program features, but still have the depth to answer questions from someone in an older version.
• The session times and dates are very accommodating for my schedule (which works better late at night)
• You record the sessions and make them available for download, complete with supporting material.
• And perhaps for me the most important thing; the regular schedule of 2 different sessions per month was vital to keep me actively using the program even during the busy summer months when I abandoned the Computer for hand drawing.

2.       This is a bit redundant, but I purchased Vectorworks Landmark in the fall of 2010, and even that first winter when I would have had time to focus on learning the program, I never truly engaged or committed enough time to bring my skills up to a useful level, so that following spring and summer, I resorted to hand drafting for most of my work.  That was clearly a lack of discipline (and planning) on my part, but for some reason, the subscription group turned all that around.

3.       Now that I’ve had a little experience with actually creating drawings, I noticed I’m no longer turning to the drafting table for new projects.  That’s a very big change for me.  As you recommended in one of your blog posts, I have created a set of goals for my Vectorworks learning, so I thought I’d share them with you, as added incentive to get to work on them.  They are in two categories; setting up systems, and ongoing learning goals.  I have downloaded and saved most of your previous SST manuals, and I know they contain the information I need to reach most of these goals.

In case I didn’t say it directly, above, thanks for all your help and advice!    


John M.

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Taking CAD beyond the drawing Board with Vectorworks

My friend Bill and I have been involved with several Vectorworks clients helping them to integrate Vectorworks into other aspects of their business.

In this case the client sells solar hot water systems and solar PV systems. The client would like to know the orientation of the house relative to the sun, how big the roof area is, and how many panels could reasonably be placed on the sloping roof. We can in fact do far more!

The answer is to get an image from the Internet showing the house and orientation to North. You then use the Vectorworks tools to create a 3-D model of the roof and walls. Using the 3-D model of the roof you  place the solar water and PV panels. When you place the panels on the roof they  align to the slope of the roof, so you know exactly how many panels you can place. 

The panels are linked to a worksheet. With the panels in place, simply update the worksheet  which will show the cost of each panel, the total cost of all the panels, cost of installation, council permits etc. So your 2D drawing  has generated a quotation!

Bill and I have trained several clients to use these reporting and quoting functions inside Vectorworks. Clients like IceBreaker find that Vectorworks can change the way they do business.

For more information please contact Bill…  bill@megabits-ANZ.net
Jonathan at jon@archoncad.co.nz